Terms of Service

We want your session to be a beautiful, transformative experience! We've found that your knowledge of our policies beforehand goes a long way toward ensuring you have the experience you desire. Please take a few moments to familiarize yourself with these important policies.

Your Session
You are paying for the time and talent of the photographer, gallery creation, color correction, retouching (when included), and an online gallery of your final selected digital images.

  • Payment for your session is due at the time of scheduling.
  • Unless otherwise indicated, you have one year in which to schedule and complete your purchased photo or video sessions.
  • Session Fee includes a gallery of at least 50 PROOFING images per session from which you will make your final selections.
  • Travel Fees begin at $200.00 outside 50 miles of Fort Collins, CO.
  • All sessions require a signed model release.
  • Pricing subject to change without notice.
  • Your package does not include any print products or physical media.
  • Session fees are non-refundable.

Rescheduling/Cancellation Policy
We are a very busy studio, and the nature of our work means that we're traveling the world about six months out of the year. That means that studio time is at a premium. Session fees are non-refundable. No exceptions.

  • We offer rescheduling with 48+ hours of notice with a $100 rescheduling fee.
  • Less than 48 hours requires a $200 rescheduling fee.
  • To reschedule, you must email photos@tribeofdiamonds.com.
  • No-shows require a $200 rescheduling fee.
  • If you are more than 25% late for your session (16 minutes late for a one hour session, 46 minutes late for a 3 hour session, etc) your session must be rescheduled, and a $200 rescheduling fee will apply.
  • There are times when we shoot outdoors, and if the weather is bad (or forecast to be bad) we will make every attempt to reschedule your appointment, as long as both the Photographer and the Client agree to it.

Payment Options
We accept all major credit cards, and cash. If paying with cash, please have exact change.

Payment Plans

  • Payment plans are available for most orders over $300.
  • Payment plans incur a 7% finance charge.
  • Late payments incur a $35 late fee.
  • First payment must be paid before session can take place.
  • Second payment must be made before publishing of Proof Gallery.
  • Final payment must be made before retouched images are delivered.
  • Failing to make scheduled payments may cause delivery delays.

Late Charges, Returned Check Charges, Non-Payment
A $35 fee will be applied for any declined credit cards per time submitted (to the full extent that the financial institution will allow), and late charges may be assessed in the event of a payment schedule. Please ask for details if needed. In case of non-payment past 60 days, delinquent accounts will be referred to collections.

Session Information
No Cameras/Cell phones, or other photographic, or recording devices are allowed during the sessions without permission from the photographer.

Additional Guests at Session
Tribe of Diamonds sessions are sometimes about stepping in front of a camera in spite of fear. The beautiful results that we get are in no small part due to this fact, and our processes ensure that it happens in a gentle and safe manner. When additional guests have been present, the work suffers, as an environment free of judgment is absolutely essential. Additional guests, no matter how well-meaning, bring an unknown variable into the environment. For that reason, additional guests are not allowed in the photo room or general area of the session. You are free to have a friend or relative deliver you to the session, but unless agreed-upon in writing beforehand, all additional guests must remain outside of the photo session room during the session. For outdoor sessions, all additional guests must wait away from the area where the photo session takes place. 

Model Release
All clients of Don Hajicek Photography must sign a model release. When you book a session and are photographed by Tribe of Diamonds (TOD), you are agreeing to give TOD permission to use and publish your images for promotional, advertising and any other like purpose. We cannot photograph anyone who does not sign the model release form.

Delivery Timeline
Unless otherwise specified, you will receive a link to your gallery within 2 weeks of your photo session. Selecting ALL of your final images within two weeks of receiving that link ensures your final images will be delivered within 30 days of making that selection. Fast delivery depends on how quickly you select all of the images that you would like retouched for final delivery. All image selections are final as of the moment they are sent to us. Any changes to your selection will be charged as additional images.

A 25% rush fee is available
Get your images in one week instead of 30 days by paying a fee equal to 25% of your total package price.

Unless otherwise indicated, base package pricing does not include retouched images. If your purchased package includes retouched images, this retouching includes treatment of blemishes and stray hairs, and is done at the discretion of the studio. Additional retouching and Photoshop services are available for an additional $150 per hour, one hour minimum. (Additional retouching includes altering backgrounds, etc.)

Your final images will be delivered via online gallery. You may download, share, and order prints of these images using this gallery. Other than basic cropping, modification or alteration of images is prohibited without written permission.

Photographer’s Responsibilities (“Services”). Don Hajicek Photography (“Photographer”) Photographer hereby agrees to perform photographic services for Client at the Session in a professional, workmanlike manner according to the prevailing standards in the industry.

Copyright. Photographer grants Client perpetual personal/professional usage of all photos selected and delivered according to the selected package. All photographs taken by Photographer at the Session, in whatever form, are copyright-protected. Sales of the photographs taken by Photographer, without Photographer’s express written permission is a violation of federal copyright law.

Term. The term of this Agreement shall commence upon the execution of this Agreement, and shall terminate upon Photographer’s delivery of the final, Client-approved images (“Digital Album”) to the Client, unless terminated earlier as provided herein.

Cancellation. Upon acceptance of these terms and full payment, Photographer shall commit to attending the Session at the specified date and time, and shall make no other reservations for that date. If Client cancels the Session entirely, then Photographer shall be entitled to 100% of the payment as liquidated damages.

Video. In the case of packages that include video products, an edited video "proof" will be supplied to the Client within 30 days of the photo session. Client then has 30 days to provide editing feedback to Photographer via email. If additional editing beyond two hours of editing is required, Client will be billed for that time at a rate of $150 per hour.

Delivery Date. Digital Album and video shall be delivered no later than 30 days from final Client selections or revisions.

Model Release. Client agrees that Photographer may use images of Client from any portion of the Work for display, publication, or other promotional uses without payment of additional compensation to Client or Client’s agents.

Jurisdiction. The state and federal courts serving Larimer County, Colorado shall have exclusive jurisdiction over disputes arising from this Agreement, and both parties hereto consent to the jurisdiction of such courts.

Attorney’s Fees. The prevailing party in any litigation or dispute involving this Agreement, or the Services performed thereunder, shall be entitled to recover reasonable attorney’s fees, costs, and expenses arising from such litigation or dispute from non-prevailing party.

Limitation of Liability. Photographer’s entire liability for any claim, loss, damage, or injury arising under or relating to this Agreement is limited to the fees paid by client for the Services. In no event shall the Photographer be liable for special, incidental, consequential, or punitive damages, even if Client informs Photographer of circumstances that would give rise to such damages.

By signing this form, I agree to the aforementioned terms.

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Signature Certificate
Document name: Terms of Service
lock iconUnique Document ID: b2288f2ceeb3e68247a8b1c08ef06075db5dc6cc
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September 24, 2017 3:52 pm MDTTerms of Service Uploaded by Don Hajicek - don@tribeofdiamonds.com IP